PRIVACY POLICY

Website Privacy Policy

This privacy policy sets out how the website: www.specularvisuals.co.uk uses and stores personal data.  It explains how we comply with GDPR (General Data Protection Regulations) and the DPA (Data Protection Act) legislation.

This policy will explain how certain areas of the website may affect your privacy and personal details and how GDPR and DPA are adhered to.

THE CONTACT FORM

The website: www.specularvisuals.co.uk  uses a contact form which generates emails that are sent to richard@specularvisuals.co.uk.  The data from these forms are stored on the website server and are accessible to Specular Visuals administrators only.  The website host is WIX and you can view their privacy policy here: https://www.wix.com/about/privacy

By completing the contact form, you agree to Specular Visuals contacting you regarding videography and photography services.  Contact will only be made in relation to the enquiry made and you will not be added to any mail lists.  Your personal information will not be used for any marketing nor will it be passed on to any third parties.  If you request for any of your personal details to be deleted, please email richard@specularvisuals.co.uk

CLIENT DATA HELD ON FILE

We take care over the processes around looking after personal data stored on our physical systems. Specular Visuals holds the following personal data of clients:

Names

Addresses

Phone numbers

Email addresses

Specular Visuals uses a client management system provided by Google G Suite to store the above contact details collected at www.specularvisuals.co.uk, this data is only used in order to respond to your enquiry for Specular Visuals to provide wedding videography and photography services, and is accessed through 2 workstations and 1 mobile device, all of which are heavily password protected.

If you decide to book videographic or photographic services from Specular Visuals, these details are held within soft copy and sometimes hard copy contracts, as well as soft copy and hard copy wedding client ‘day plan’ documents. Soft copy contracts and day plans are safely stored within our password protected windows laptop and backed up to two encrypted external hard drives. Hard copy contracts are filed in our secure office, see below for security details.

Client videos and photos are safely stored within my password protected office windows machine and backed up to two encrypted external hard drives. An additional a cloud copy off files may be stored on GDPR compliant Google Drive.

 

 

CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS

Under GDPR legislation, a video or photograph may in some instances constitute a form of personal data where it can be processed to allow “the unique identification or authentication of a natural person”. Specular Visuals will never video or photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in videos and photos taken by Specular Visuals as a part of the visual recording of the event. Guests captured in video and photos do so as part of the event and their rights are protected by Specular Visuals as detailed in this privacy policy.

In terms of explicit GDPR compliance, Wedding clients and guests are videoed or photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of video and photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Specular Visuals as a video and photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being filmed and or photographed.​

DISPLAY OF IMAGES AND VIDEO

We may display videos and photographs to promote Specular Visuals on the Specular Visuals website and blog, on social media, on wedding blogs, on wedding related websites, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Specular Visuals client(s). The rights of the people captured in these videos and photographs are protected by Specular Visuals as detailed in this privacy policy.